Effective Delegation for Better Work Results

Before getting the hang of effective delegation for better work results and how it works, you need to know the meaning of delegation.

Delegation is the downward switch of authority from a superior to a subordinate. This is important due to the fact the superior cannot look after all the processes. Also, this helps him control his work, as it is impractical for a precise superior to manage the volume of work all by himself. The delegation of authority permits for the concentration of time on more important activities in an organization. Further, it provides a sense of responsibility, a chance to grow and exercising initiatives to whom the authority is delegated.

When delegation is performed properly and for the proper reasons, it helps foster a climate of trust and creates growth opportunities for your employees.

Here are twelve concepts that can help you create a wonderful delegation process.

1. Determine what you will delegate

Effective delegation starts with defining your responsibilities. Write down all of your things to do and responsibilities. Review your master list and categorize all of the items into two secondary lists: things you alone need to do and things that others ought to do or help you complete. Anything that falls into the second listing provides a chance for delegation.

2. Choose the proper individual to delegate the assignment to

Ensure that the individual has the time to take on the responsibility. Assess the abilities and competencies of your workforce and assign the task to the most suitable person. Make certain the person has the training and resources to succeed.

3. Determine goals

Assignments should be clearly described in terms of the goals or outcomes expected. If the individual is to receive the delegation enthusiastically, he should be provided with detailed information with emphasis that his work is both imperative and important. So, it is solely after clarification of all these objectives that individuals receiving authority would do justice to the jobs assigned to them.

4. Motivate subordinates

This is a shifting pressure in the delegation. To get a very good result, it is the obligation of every supervisor to see that subordinates are motivated to do their jobs willingly and with enthusiasm. Unless they are given definite assurances and are influenced by better wages, multiplied working conditions, early promoting etc., any attempt for delegation of authority and responsibility would not be effective.

5. Clearly outline the employee’s responsibility and authority as it relates to the delegated task

Clearly communicate the expectation, responsibilities, and timeline. Be positive to ask the employee to share his or her understanding.

6. Absoluteness of Responsibility

Even after delegating the authority to his subordinates, the supervisor remains responsible for their work and performance to his superiors. And the subordinates are responsible for their work to their superiors as well.

7. Unity of Command

In an organization, there need to always be a harmony of command. So at any given time, there must be only one superior for each subordinate. If one subordinate receives guidelines and orders from more than one superior it will lead to confusion and conflict. He might also have to pick who to pay attention to and it might also lead to divided loyalties.

8. Provide support and guidance

provide subordinates with the resources they may need to complete the task. That could be people they need to coordinate with, essential information, or be willing to be a useful resource yourself.

9. Be interested in the progress of the delegated task

Request to be up to date on the progress of the task, grant assistance when necessary. Be cautious not to be intrusive; giving the understanding that you do not trust the subordinate. Keep conversation traces open, regular meetings on large tasks can supply this ongoing feedback.

10. Establish adequate control

Control device in delegation must be such which can free the executive from routine inspections yet allow him to maintain his accountability. In this, the subordinates should be encouraged to follow the skill of self-control. They ought to be given an idea of the predetermined standards expected of them.

11. Two-Way communication

There should be two-way communication between the superior and the subordinate. The superior has to give the guidelines in clear phrases and he needs to allow the subordinate to seek clarification and training each time the latter feel some difficulty.

12. Establish a follow up meeting

The follow up meetings must be targeted on two things-monitoring progress and finding out the need for assistance. The range of follow up meetings will differ based on the scope of the project or task and whether the employee is new or a long-term member of the department.

IMPORTANCE OF DELEGATION IN THE WORK PLACE

1. Delegation promotes empowerment

Delegating responsibilities helps increase the level of speed, response and customer satisfaction for all stakeholders Riisgaard, Nexoe, Jette, Sondergaard and Leddere (2016). This permits individual staff and team members to achieve results that are vital in the competitive industry.

2. Opportunity for the development of subordinates

Delegation offers an opportunity for subordinates to improve themselves as properly as acquire new skills as they achieve the outlined objectives set by the leader. These make the subordinates more versatile and also see themselves as essential and an integral part of the team.

3. Delegation promotes self-esteem

Delegation promotes self-esteem as it tends to show that the leader has trust and confidence in the subordinates. Having interesting and difficult work feels right and being trusted to complete a job raises one’s self-esteem.

4. Delegation promotes effectiveness and flexibility

It allows work to be completed by different people in distinctive ways thereby ensuring a high level of success and achievement of objectives.

5. Delegation ensures tremendous communication

Delegation requires that subordinates understand without a doubt what is expected to be executed by the team. This helps them accomplish assigned tasked with ease.

6. Delegation additionally results in a balance of workloads

Delegation permits a fair sharing of responsibilities and work. Each character that works is delegated to receive a fair share of work to be completed by the whole team.

7. it saves time and helps reap greater within a short-stipulated time.

In Summary

Clearly, delegation promotes effectiveness and promotes flexibility. It allows work to be executed by different people in distinctive ways thereby ensuring a high level of success and achievement of objectives. This also results in the stability of workloads.  The delegation also helps the leader to look for more difficult duties that can help increase their value within the institution.